How much does clinic management software cost in India?
Clinic management software in India typically costs between ₹400 and ₹3,000 per month for a small practice, with hospital-grade platforms quoted per deployment and running into lakhs. The main cost drivers are the number of staff, whether HR and payroll are included, and whether the vendor charges per user.
- Written by
- Neil Sharma, Lead Architect and CEO
- Published
- Updated
- Reading time
- 4 min read
Published prices for clinic software in India are unusually hard to compare, because vendors price on different units — per user, per location, per patient record, per month, per year — and several do not publish at all. This is what the market actually looks like, and what to check before comparing two numbers.
The broad bands
| Practice size | Typical monthly cost | What that usually buys |
|---|---|---|
| Single practitioner | ₹400 – ₹1,200 | Patient records, notes, appointments, basic payment tracking. |
| Small clinic, 2–5 staff | ₹1,000 – ₹3,000 | The above plus staff logins, role-based access, and sharing with patients. |
| Multi-location clinic | ₹3,000 – ₹15,000 | Consolidated records across sites, staff management, often HR. |
| Hospital | Quoted per deployment | Departments, rostering, payroll, inventory, billing hierarchies, integrations. |
For context, Kinetiq, the practice software MyFloww publishes, is quoted for each practice on request rather than from a published price list, so it is not placed in a band here.
What actually drives the price
- Per-user pricing
- The single biggest difference between two apparently similar quotes. A tool at ₹600 per user per month is ₹600 for a solo practitioner and ₹3,000 for a clinic with five staff. Check the unit before you compare the number.
- Whether HR and payroll are included
- Patient management alone is cheaper. Once payroll is in scope you are buying a different category of product — see the platform — and it is normally quoted rather than listed.
- Setup and implementation fees
- Often quoted separately and sometimes larger than the first year's subscription. Ask specifically, and ask what happens if you stop partway.
- Data migration
- Moving from a spreadsheet is usually straightforward. Moving from another system, or from paper, is a real piece of work and is priced accordingly.
- Training
- Some vendors include it, some charge per session. Software that needs paid training to use is telling you something about the software.
- Contract length
- Annual plans are typically 15–20% cheaper than paying quarterly. That is a genuine saving if you are confident, and a genuine risk if you are not.
Questions that change the number
- Is this per user or per practice? Ask it first, every time.
- What is the setup fee, and what does it cover?
- Is there a charge to add a therapist mid-term?
- What happens to the price at renewal? Introductory pricing that steps up in year two is common.
- Is there a free trial I can start without talking to anyone? The answer tells you how confident the vendor is in the product.
- What does it cost to get my data out? It should cost nothing.
Free options, and what they cost you instead
- Spreadsheets. Free, flexible, and unable to share a plan with a patient, enforce access control or hold a structured case sheet. Fine to start with; a poor place to stay.
- Free tiers of paid products. Usually capped on patients or staff, and the cap tends to arrive exactly when the practice starts working.
- Genuinely free software. Rare in this category, and worth asking how it is funded. If the answer involves the data, that is a problem for health records specifically.
How to compare two quotes properly
Work out the total for three years, including setup, training, migration, every member of staff you expect to have, and renewal pricing. Then divide by the number of sessions you expect to deliver in that period. Comparing cost per session makes two quotes with different pricing units directly comparable, which is what neither vendor wants.
Questions
Related questions
How much does Kinetiq cost?
Kinetiq is quoted for each practice on request; MyFloww does not publish a price list for it. Tell us how many therapists and locations you have and we will come back with a quote.
Ask through the [contact page](/contact), and see [what Kinetiq does](/products/kinetiq) first.
Is annual billing worth it for clinic software?
Annual billing typically saves 15–20% and is worth it once you are confident the software fits, which is exactly what a free trial is for.
Are there hidden costs in clinic management software?
The costs most often left out of a headline price are setup fees, data migration, paid training, per-user charges as you hire, and renewal pricing that steps up after the first year.
Do I need to pay per therapist?
Some vendors charge per user and some do not — it is the single largest driver of difference between two quotes, so establish it before comparing prices.